BOARD OF TRUSTEES
EMPLOYEES’ RETIREMENT FUND
CITY OF DALLAS
SPEAKER’S POLICY AND PROCEDURE

I. POLICY
In the discharge of its duties the Board of Trustees (Board) of the Employees’ Retirement
Fund of the City of Dallas (Fund) may entertain from time to time requests from persons
wishing to address the Board. Furthermore, the Board will always listen to active, inactive,
and retired Fund members on subjects relating to either their benefits or the investment of
funds in accordance with the procedures outlined below. Speakers may address the Board
at the Board’s discretion in accordance with the procedures outlined below.
II. PROCEDURES

A. A person asking to address the Board on items pertaining to the business of the
Fund must first register with the Executive Director and provide the following
information: name, home address, daytime telephone number, the subject matter to
be presented. A person may register in person or by telephone. The earliest a
person may register for an upcoming Board meeting is 5:00 p.m. on the next
business day following the previous Board meeting and the deadline is 5:00 p.m.
three (3) business days prior to the upcoming Board meeting. There will be no
substitution of speakers.

B. Speakers may request speaker privileges after the agenda is officially posted in order
to address the Board on a specific agenda item. The deadline is 3:00 p.m. on the
business day prior to the Board meeting. The Executive Director will prepare a
speakers’ list to accommodate these requests. There will be no substitution of
speakers.

C. A person who registers to speak on an item posted on a Board meeting agenda will
be called on at the time the item is considered by the Board.

D. Speakers will be limited to three minutes. However, Board member questions to the
Speakers will not be counted against the three minute limit.

E. Whenever it is necessary for a speaker to use an interpreter to translate his or her
comments to the Board, the time required for the translation will not be counted
against the time allotted for the speaker.

F. The Chair may at his or her discretion change both the time limits and the
arrangement of presentation to accommodate a group of speakers.

G. The Chair may at his or her discretion direct placement of cameras so they do not
intrude on the conduct of the meeting.

H. All speakers must direct their comments to the Chair or presiding officer rather than
individual Board members or staff.

I. The Chair is authorized to direct removal of any person making personal,
impertinent, profane or slanderous remarks or who becomes boisterous while
addressing the Board or while attending the Board meeting.